MIGCA Board Meeting

(Zoom Conference Call) 

MIGCA Zoom Board Meeting- Sunday, August 9th    8pm

MIGCA Board Meeting


Attendance: Debbie Williams-Hoak, Nathan Oake, Hugh Felt, Mark Posey, Leon O. Braisted III, Deborah Culver, Chris Cronin, Paul Ten Eyck, Dan Picot   Absent- Deborah Culver


  • Welcome- Congrats Chris and Deb

    Coaches are continuing to look for guidance- we are a big part of that info sharing.

  • Start of the season priorities- emphasize positive. One chance to get it right.
    • Tee Times, no group activities, online scoring, limited range and putting greens,
  • MHSAA Golf Specific Guidelines
  • Board members at tournaments- make sure Covid protocols are followed
  • Liability issues- MHSAA
    • Following CDC, and state Guidelines as long as we as coaches follow the guidelines.
  • Scoring- Cody is going to be sending something out next week-iWanamaker, Golf Genius, Birdie Fire
  • Cody needs to set the direction on Masks, rakes, cups, etc.
    • Rakes- move ball without penalty if in footprint or ball impression?
    • Cup-what happens when the ball hits the noodle and pops out.
  • 72 player limit- origin-came from the governor, options-morning and afternoon waves
  • 5 somes- Paul (even as a team and the coach follows to keep score)
  • Topic of Regionals/ States.This continues to be on the back burner. Goal of MHSAA is to get through first couple weeks of season and go from there.
  • What do we have to be concerned with to ensure consistency in regards to All State Selections.
  • Board Liability Insurance- lawsuit liability.Approximately $800/year.-Look into the options and price things out.


    Non Profit Discussion:

  • Association paperwork?Do we file tax return each year?Do we pay fee to State each year?
    • Michigan Nonprofit Organization
    • Let’s look into getting help with an accountant.
  • EIN #
  • IRS-501C3 Status- do we want to apply for it?
  • $600 stipend at top end of required 1099 form to be given.

    MIGCA Misc. Topics

  • Special Events Director Status-Appointed position, we are accepting applications
  • Name tags- Deb and Debbie
  • Bushnell Range Finders-sheet is available
  • Sizes of board members for MIGCA clothing
  • Google doc open task list
  • Email or text response expectations

The following topics I wanted to just get on your radar.  I will send out more info about some of them in the coming weeks and we can discuss them in greater detail at our next meeting. I would like next meeting after we get a couple weeks of the season in.

  • New Coaches Handbook
  • Any additions/changes to By Laws- start list
  • Policy regarding death of members, families, etc.
  • Coaches Corner Resources
  • SWOT (Strengths, Weaknesses, Opportunities, Threats) of MIGCA
  • Update on Conference Liaisons
  • Academic All State for Boys
  • All State Selections process with social distancing/group restrictions.What might this look like?
  • Sub Committees?Many projects to work on.
  • Rankings

Additional Topics

  • Help Page on website
  • Coaches Corner Resources-----Sponsors/benefit page.
  • Email-check email address, coaches, phone numbers, remove old coaches, etc.


Next Board Meeting:

August 23rd, 7pm (Zoom meeting) to discuss the progress of the season.

August 9th, 2020 Executive Board Minutes

May 26th, 2020 Executive Board Minutes

May 20th, 2020 Executive Board Minutes

May 12th, 2020 Executive Board Minutes

May 5th, 2020 Executive Board Minutes

February 2020 Executive Board Minutes (Phone Conference)

December 2019 Executive Board Minutes